Privacy Policy

Effective Date: September 22, 2026

Oceanedge Marine Services Inc. ("Oceanedge Marine Services", "Oceanedge", "we", "us", or "our") respects your privacy and is committed to protecting personal information entrusted to us.

This Privacy Policy explains how Oceanedge Marine Services collects, uses, stores, protects, and discloses personal information through our website, business operations, and our Oceanedge ERP/AERP system and related services.

By using our website or providing personal information to us, you acknowledge the practices described in this Privacy Policy.

1. About Oceanedge Marine Services

Oceanedge Marine Services Inc. is a marine surveying and marine services company based in British Columbia, Canada.

Our services may include marine surveys, vessel inspections, cargo services, compliance and inspection support, reporting, and related marine services.

Our website is:

https://www.oceanedgemarines.ca/

Our ERP/AERP system is used for internal business administration, including customer management, vessel and job management, invoicing, accounting, reporting, survey documentation, and document management.

2. Information We May Collect

Depending on your interaction with Oceanedge, we may collect information such as:

Name and job title
Company name
Business address
Business email address
Business telephone number
Vessel and voyage information
Port and operational information
Survey and inspection information
Invoice and payment-related information
Information contained in documents provided to us
Information necessary to communicate with you regarding our services
Account and authentication information when you access our systems
Technical information such as IP address, browser type, device information, and access logs where collected through our systems

We do not intentionally collect more personal information than reasonably necessary for the purposes described in this Privacy Policy.

3. How We Use Personal Information

We may collect, use, and retain personal information for purposes including:

Providing marine surveying and related services
Communicating with customers, vessel owners, operators, agents, charterers, and other business contacts
Preparing survey reports and other documentation
Preparing quotations, invoices, credit notes, and payment records
Managing jobs, vessels, customers, and business relationships
Maintaining our accounting and financial records
Managing employees, contractors, and business operations
Providing access to our ERP/AERP system
Storing and retrieving business documents
Maintaining and securing our information systems
Preventing unauthorized access, fraud, misuse, or security incidents
Meeting legal, regulatory, accounting, insurance, and contractual obligations
Responding to legitimate requests and resolving disputes
Improving the functionality, reliability, and security of our systems

We will not use personal information for a new purpose that is incompatible with the purpose for which it was collected without appropriate notice or consent where required by applicable law.

4. Oceanedge ERP/AERP

Oceanedge operates an internal ERP/AERP system to manage business operations.

The system may contain:

Customer records
Vessel records
Job and survey records
Survey reports
Invoices
Credit notes
Expense records
Accounting information
Business correspondence
Supporting documents
User account information
Audit and system activity records

Access to the ERP is controlled according to the user's role and authorization.

5. Google Drive Integration

Oceanedge AERP may integrate with Google Drive to store and manage business documents.

If you choose to connect your Google account to the Oceanedge AERP Google Drive integration, the application may request access to Google Drive information necessary to provide the document-management functionality.

This may include:

Google account identification necessary to establish the connection
Google Drive file and folder information
Files that the application creates
Files or folders that you explicitly select or authorize for access
File names, file IDs, folder IDs, and related metadata
Documents uploaded or managed through the ERP

Google Drive access is used to provide business document-management functions, including:

Creating folders for jobs and references
Uploading invoices
Uploading credit notes
Storing survey reports
Storing supporting documents
Retrieving authorized documents
Synchronizing authorized documents with the ERP
Providing links to authorized documents from within the ERP

We request only the Google permissions reasonably necessary for the functionality provided.

6. Google User Data

Information obtained through Google APIs is used only to provide the Google Drive functionality described in this Privacy Policy and within the Oceanedge AERP.

We do not sell Google user data.

We do not use Google user data for advertising.

We do not use Google user data to create advertising profiles.

We do not transfer Google user data to data brokers.

We do not use Google user data to develop or train generalized artificial intelligence or machine-learning models.

We do not allow employees or other persons to access the contents of Google Drive files except where access is necessary for a user-authorized business function, security, legal compliance, or another circumstance permitted by applicable law and Google's applicable policies.

Our handling of information obtained through Google APIs will comply with Google's applicable API Services User Data Policy and Limited Use requirements.

7. Google Authentication

When connecting Google Drive to the Oceanedge AERP, authentication is performed through Google's authorization system.

Oceanedge does not request or store your Google password.

Where applicable, OAuth credentials and tokens are handled using appropriate security controls and are used only to provide the authorized integration.

You may revoke the application's Google Drive access through your Google Account settings.

8. How We Share Information

Oceanedge may disclose personal information when reasonably necessary for the purposes described in this Privacy Policy.

Information may be shared with:

Employees and authorized contractors who require the information to perform their duties
Vessel owners, operators, managers, agents, charterers, clients, and other parties involved in a requested marine service
Professional advisers such as accountants, auditors, lawyers, insurers, or other professional service providers
Technology and cloud service providers that support our business systems
Payment, banking, accounting, document-storage, hosting, and software providers
Government, regulatory, law-enforcement, or other authorities where required or permitted by law
Other parties where you have provided appropriate consent

We do not sell personal information.

We take reasonable steps to ensure that service providers handling personal information provide appropriate safeguards.

9. Third-Party Service Providers

Oceanedge may use third-party technology providers for services such as:

Website hosting
Cloud storage
Google Drive
ERP hosting
Authentication
Accounting
Payment processing
Email and communications
Database hosting
Information security
Software and infrastructure services

Third-party providers may process information in Canada or other jurisdictions.

Where personal information is processed by service providers, Oceanedge takes reasonable steps to ensure that appropriate contractual, technical, and organizational safeguards are in place.

10. International Data Processing

Some technology and cloud-service providers used by Oceanedge may store or process information outside Canada.

Where information is processed outside Canada, it may be subject to the laws of the jurisdiction where the information is processed.

Oceanedge takes reasonable measures to protect personal information when using third-party service providers.

11. Security

Oceanedge takes reasonable administrative, technical, and physical measures to protect personal information against unauthorized access, collection, use, disclosure, copying, modification, loss, or destruction.

Security measures may include:

Access controls
User authentication
Role-based permissions
Secure connections
Encryption where appropriate
Secure cloud services
Audit logs
System monitoring
Backup procedures
Limiting access to authorized personnel

No method of electronic storage or transmission can be guaranteed to be completely secure.

12. Retention of Information

Oceanedge retains personal information only for as long as reasonably necessary for the purposes for which it was collected, including business, contractual, accounting, legal, regulatory, insurance, and dispute-resolution requirements.

When information is no longer required, Oceanedge will take reasonable steps to securely delete, destroy, or anonymize it, subject to applicable legal and business retention requirements.

13. Access and Correction

Subject to applicable law, individuals may request access to personal information that Oceanedge holds about them and may request correction of inaccurate or incomplete information.

Requests should be submitted to our privacy contact using the contact information below.

We may need to verify the identity of the person making an access or correction request.

14. Withdrawal of Consent

Where processing is based on consent, you may withdraw consent subject to legal or contractual restrictions and reasonable notice.

Withdrawing consent may affect our ability to provide certain services or functionality where the information is necessary for that purpose.

For Google Drive integration, you may also revoke the application's authorization through your Google Account.

15. Privacy Concerns and Complaints

If you have a question, concern, or complaint regarding our handling of personal information, please contact Oceanedge Marine Services using the contact information below.

We will review and respond to privacy concerns in a reasonable manner.

You may also have the right to make a complaint to the applicable privacy regulator.

16. Cookies and Website Technologies

Our website and online systems may use cookies or similar technologies where necessary for website functionality, security, authentication, analytics, or user preferences.

You may be able to control cookies through your browser settings.

Disabling certain cookies may affect website functionality.

17. Children's Privacy

Our services are intended for businesses and professional users.

Oceanedge does not knowingly collect personal information from children for purposes unrelated to our legitimate business activities.

18. Changes to This Privacy Policy

Oceanedge may update this Privacy Policy from time to time to reflect changes in our business, technology, legal requirements, or privacy practices.

The updated version will be posted on this page with a revised effective date.

19. Contact Us

For privacy questions, requests, or concerns, please contact:

Oceanedge Marine Services Inc.

12311 216 Street
Maple Ridge, British Columbia
V2X 5K1
Canada

Email: oceanedge.marines@gmail.com

Website: https://www.oceanedgemarines.ca/

Last Updated: September 22, 2026